Winter Meeting 2019

Embassy Suites by Hilton, Denver/Downtown Convention Center

    • February 7, 2019 – Sunday, February 10, 2019

Special Group Rate: $155 per hotel room night

Remember that you must book your hotel room in the SWS Room Block to be eligible for the cost share program.

The Roommate Matching Form closed on December 20, 2018.

Please Click Below for the Preliminary Program that shows the schedule of events for the 2019 Winter Meeting.

Winter Meeting 2019 Program Draft – January 12, 2019 (PDF) 

Winter Meeting 2019 Program Draft – January 12, 2019 (DOC)

HOTEL INFO

The dates of the 2019 SWS Winter Meeting in Denver, Colorado are February 7-10, 2019. It will take place at the Embassy Suites by Hilton Denver Downtown Convention Center. If you’d like to go ahead and book your room today, please click HERE.

Please note that the hotel reservation system closes on January 16, 2019. In order to be eligible for the SWS cost share, you need to stay in our meeting hotel. Please Click HERE for more information about the SWS Cost Share Policy.

GIRLS ROCK DENVER will be the auction beneficiary for the 2019 SWS Winter Meeting. This organization works to empower girls and gender expansive youth through music education, creation, performance and community, working to put instruments in their hands to unveil what they already possess in their feet, fingertips, vocal cords, hearts and minds.

The submissions deadline for the 2019 SWS Winter Meeting is NOW CLOSED.

Click here: Winter Meeting 2019 Pre-Registration system to pre-register today. In order to pre-register, you must renew or establish membership so that it will be active at the time of the 2019 meeting.

Early Bird Pricing for Winter Meeting Registration ends on January 25, 2019 at 11:59 pm EST. 

Registration fees include hearty hors d’oeuvres at the Thursday reception, breakfast from Friday – Sunday, lunch on Friday and Saturday, and dinner on Saturday. That’s a total of 7 meals if you count Thursday’s reception as a meal.

All individuals who are on the program, must pre-register by January 25, 2019 at 11:59 pm EST. 

Winter Meeting Registration 

Income                           Cost Per Unit
$200,000+                            $425
$175,000-$199,999              $390
$150,000-$174,999              $355
$125,000-$149,999              $320
$100,000-$124,999              $290
$85,000-$99,999                  $260
$70,000-$84,999                  $235
$55,000-$69,999                  $210
$40,000-$54,999                  $190
less than $40,000                 $170
Retired                                  $130
Student                                 $130

After January 25, 2019 at 11:59 pm EST, if you pre-register between January 26 and February 6, 2019 at 11:59 pm EST, pricing will go up by $50 per category. If you pre-register anywhere within this timeframe, you are not guaranteed a name badge with your printed name.

On-Site Registration on February 7, 8, 9, and 10 will then go up by $50 more per income category.

An Added Benefit for 2019
Hosted Dinners
Friday, February 8 from 7:00 pm – 9:00 pm 

This year, in addition to other hosted dinners that can still form, SWS is sponsoring 5 hosted dinners to offer an affordable dinner option outside of the hotel for non-student attendees ($20 per person), and to cover the costs of the first 50 students who pre-register and choose this option. We do welcome the development of hosted dinners beyond the SWS sponsored hosted dinners since we realize that there is not enough room for all to partake and there are likely some smaller hosted dinner groups that may want to form. Priority will be given based on the order in which we receive your registration. Students who sign up for a hosted dinner and who do not show up will have $20 deducted from their cost share check.
Childcare in Denver 
We will be offering childcare on Friday, February 8 and Saturday, February 9 between 9:00 am and 5:00 pm. To secure this service, you must sign up and pay the $50 refundable deposit within the pre-registration form. You must do this by January 25, 2019 at 11:59 pm EDT.  We have contracted with ABC Nannies. There will be a space for you to put any information you would like to share about your children as well as the number of children and ages of children who will be using this service. We will refund the deposit after the Winter Meeting. Please pre-register if you are going to be utilizing this service as we cannot guarantee availability if you register on-site and indicate your childcare needs at that time.
SWS Cost Share:
Cost Share Policy: You must stay in the Winter Meeting hotel in order to apply for the cost share.
Looking forward to seeing you in Denver!

President-Elect Tiffany Taylor

2019 Winter Meeting Program Sponsorships

Sponsor the SWS Meeting Program

SWS is now accepting advertisements for the 2019 Winter Meeting Program! With our biannual meetings, we provide a great opportunity for the scholars in SWS to meet in one place.

The SWS Winter Meeting Program is a great place to advertise your book, program, or even a message of congratulations. Your sponsorship is a great opportunity to gain the attention of the
meeting attendees; with an average of 320 members attending our Winter Meetings.

Payment in full is due to formally reserve your space. Please send your camera-ready file as a .jpeg or .pdf no later than January 2 2019to swseo.barretkatuna@outlook.com.

Acknowledgement Size Dimensions  (hxw) Price:
Non-profit/For-profit
Color
Full 8.5×5.5 $300/350 Black/white
Half 4.25x 5.5 $200/250 Black/white
Quarter 4.25×2.75 $150/200 Black/white
Back page inside 8.5×5.5 $400/450 Black/white
Back page outside 8.5×5.5 $500/550 Full Color